San Diego Vegan Festival 2023 Vendor Application

ABOUT YOUR BUSINESS

Booth Name (required)

Legal Business Name (if different)

Your Business Address (required)

Your Business City, State, ZIP (required)

Point of Contact’s Full Name (required)

Contact’s Phone Number (required)

Day-of Contact’s Name and Phone Number (if different)

Your Email Address (required)

Website

Business Instagram Link

Business Facebook Link

Is this application for a nonprofit organization?
NoYes

Is your business all vegan, or vegan-friendly?
All VeganVegan Friendly

I certify that all food, products and printed information on premises for this event will be 100% vegan (will not contain or advertise any animal products or byproducts including but not limited to milk, dairy, casein, caseinate, whey, cheese, butter, rennet, eggs, honey, beeswax, bee pollen, meat, fish, lard, tallow, keratin, palm oil, leather, suede, -skin, fur, angora, cashmere, lanolin, feathers, down, wool, fur, silk, shells, pearls, confectioner’s glaze, shellac, gelatin, isinglass, etc.; and were not tested on animals). Violating this agreement will result in your booth being shut down and no refund will be given. (required)
Yes, I certify the above statement is true. I understand failure to comply with these terms will result in immediate termination of my sales and no refund will be given.

Are you able and willing to exclude menu items and/or products that contain palm oil for this event?
YesNo

In compliance with City of San Diego and California law, the following items are not permitted at this event: styrofoam / polystyrene, single-use plastic bags. Plastic straws must not be given to customers unless requested. VSD strongly urges all vendors to reduce single-use plastics and packaging wherever possible (such as condiment cups). By submitting this application, you agree to these parameters. Please describe how you will reduce single-use plastics and packaging at this event: (required)

To review the City of San Diego's ordinances around single-use items and recommendations for alternatives, refer to their website here: https://www.sandiego.gov/environmental-services/recycling/pf-ban

ABOUT YOUR BOOTH AND ACTIVITIES

Vendors are responsible for their entire booth set up, including canopies, tables, side walls, etc. If you need assistance coordinating canopy, table and chair rentals for your booth, please contact sdveganfest@gmail.com.
I understand I am responsible for my full booth set up.

This application is for a booth space to do the following [check all that apply] (required):
Unpackaged foods -- FOOD BOOTHUnpackaged foods -- FOOD TRUCK (please note: our space is very limited for food trucks at this event)Pre-packaged foods (100% pre-packaged foods. No open food preparation or sampling on site of event.)Pre-packaged foods (WITH open sampling)Pre-packaged drinks (100% pre-packaged foods. No open food preparation or sampling on site of event.)Pre-packaged drinks (WITH open sampling)Sell non-food goods/productsUnpackaged drinksInformation boothActivity boothSignature gathering/activism

The following items are prohibited from this venue (including in the form of advertisements, signages, handouts, etc.): marijuana, smoking of any kind, CBD, alcohol, glass distributed to attendees, styrofoam/polystyrene, hay bales, confetti, glitter, rice, bird seed, oil lamps, artificial flower petals, pinatas, glass pebbles/beads, jelly water beads, feathers, anything affixed to property. I agree not to stake anything into the ground at this event. The advertising, promoting or endorsing of activities, goods, products or services that are prohibited by or illegal under state or local law is strictly prohibited at this venue. I agree to abide by all local, state and federal laws.
I understand and agree to these restrictions. I understand failure to comply with these terms may result in immediate termination of my sales and no refund will be given.

This venue prohibits glass containers to be distributed to and handled by guests. If you are requesting an exemption to the glass restriction, please indicate in the field below.
I agree to this restriction.

If you are requesting an exemption to the glass restriction, please describe your products here and include a proposal for how you would mitigate the risk of broken glass at the venue (for example, packaging products and informing customers not to open packaging on site).

Describe all potential menu items, products, and/or activities you would like to sell/conduct at this event. All activities are subject to committee review and approval. (required)

I understand that if I am selling/sampling food/drinks, I am responsible for obtaining a Temporary Food Facility Permit (or Cottage Food Certificate, or Mobile Food Facility permit). I understand for this event my application is due to the County of San Diego by no later than February 15, 2023. I understand my approved permit or payment receipt must be emailed to Vegan in San Diego at sdveganfest@gmail.com by no later than March 15, 2023. I understand I must bring my food permit to the event to display in my booth; failure to do so may result in DEH shutting down my operations for the day and no refund will be issued. If this is my first event in San Diego County, I understand the Health Department will provide my official permit on the day of the event after completed/approved of inspection. (This event will be held in an outdoor park, on grass. You *must* bring your own ground covering or tarp.) I have reviewed and understand all the requirements for selling/sampling food/drinks (such as booth design and handwashing station) and understand I am responsible for all requirements with exception of restrooms, dumpster, and three-compartment warewashing station. I have reviewed the costs for the appropriate permit and understand permit fees are paid directly to the Health Department are not included in vendor fees that are due to Vegan in San Diego.
Yes, I understand this responsibility and costs involved.

Your TFF # (if applicable)

Your Cottage Food # (if applicable)

Your City of San Diego Business License #

I understand no electricity is provided at this event.
Yes, I understand and will bring my own power supply if needed.

The default vendor space is 10 feet by 10 feet (10 feet of cooking/clearance space behind for open food vendors). If you need more space, please make your request here:

Do you have any special requests for your booth assignment? (For example, requesting to be next to another vendor, near/far from music, etc.) We cannot guarantee placements but we will do our best.

For Open Food vendors -- To satisfy local Fire Code requirements, describe your equipment set up, and include:
1) Number of exits your tent will have:
2) Confirm your canopy is flame resistant and has a tag certifying it is flame resistant:
3) Describe your cooking equipment (coleman stove, griddle, deep fryer, open flame, etc.):
4) Will you be using a generator:
5) Describe your fuel or power source:
6) Confirm you have the required fire extinguisher(s) serviced between April 16, 2022 and April 16, 2023:
If you have an open flame, you will need a Class 2-A-10B:C fire extinguisher. If you are cooking with any oil, you are required to have a “Class K” 2-A:K fire extinguisher. Fire extinguishers shall be mounted and secured so they won’t fall over. Extinguishers must be visible and accessible, located away from the cooking area. Extinguishers must have been serviced within the last year and have a California State Fire Marshal service tag attached. This information will be provided to the Fire Marshal for the event permit. To help us comply with the local fire code, please review the local fire code here: https://www.sandiego.gov/sites/default/files/legacy/fire/pdf/portable.pdf

INSURANCE REQUIREMENTS

I understand that I must have general liability insurance ($1M/Occurrence and $2M/General Aggregate) listing the venue and organizer as additional insurers. I understand my insurance certificates must be emailed to sdveganfest@gmail.com by no later than February 15, 2023. The following entities must be listed as additional insured: Vegan in San Diego, Inc., P.O. Box 711946, Santee, CA 92072; County of San Diego Department of Parks and Recreation, c/o Waterfront Park MS A-30, 1600 Pacific Hwy Suite 061, San Diego, CA 92101; County of San Diego, its agents, officers and employees. An insurance policy number must be included on the Certificate of Insurance and additional insured endorsement.
Yes, I will obtain liability insurance and will provide a copy of the required Certificate of Insurance and additional insured endorsements to Vegan in San Diego by February 15, 2023.

PARTICIPATION

I agree to pay the corresponding vendor fee within 14 days of receipt of invoice in order to secure my booth. Vendor fee is payable by check, PayPal or Venmo. Checks shall be made payable to "Vegan in San Diego." PayPal may be sent to veganinsandiego. Venmo payments may be sent to Veganin-SanDiego. (required)
Yes, I agree to the vendor fee of $360 for FOOD vendor.Yes, I agree to the vendor fee of $400 for FOOD TRUCK vendor.Yes, I agree to the vendor fee of $250 for PREPACKAGED FOODS or PREPACKAGED DRINKS vendor.Yes, I agree to the vendor fee of $250 for DRINKS vendor (open serving).Yes, I agree to the vendor fee of $250 for PREPACKAGED DESSERT vendor.Yes, I agree to the vendor fee of $250 for GOODS vendor.Yes, I agree to the vendor fee of $250 for INFORMATION booth.Yes, I agree to the vendor fee of $125 for NONPROFIT vendor.

I agree to report out total sales to Vegan in San Diego by email to sdveganfest@gmail.com within 72 hours of the close of the event. Sales figures are confidential. VSD is required to report total sales to the County of San Diego for use of its venue, but vendor names will be excluded from the report.
Yes, I agree to email final total sales figures to VSD by April 18, 2023.

Cancellations require a 30-day minimum notice in writing to sdveganfest@gmail.com; if I fail to provide cancellation notice at least thirty days in advance, I understand I will not receive a reimbursement of my vendor fee.
Yes, I understand the cancellation policy.

I understand space is limited and my application may not be accepted. I understand I may be contacted for future Vegan in San Diego market opportunities (such as First Friday Night Market) as they become available.
Yes, I understand space is limited for this event and agree to be contacted for future opportunities.

Set up for this event occurs between 6am and 10am. Vendors will be assigned a load-in time to help in facilitating the set-up of this event. Paid parking is available off-site; options will be emailed in advance of the event. Event hours are 11am-4pm. Take down is from 4pm to 6pm and all vendors MUST be completed packed up and off site by 6pm. Failure to clean up and be off site by 6pm will incur after-hours fees that will be assessed to vendors in violation. All equipment and property brought to the Waterfront Park must be removed by 6pm.
I agree to these load-in and load-out terms.

Type your full name to confirm you are authorized to submit this application and agree to the terms outlined here. (required)

Please double check all fields prior to clicking submit.